Guidelines for the Use of Artificial Intelligence (AI) in Thesis Writing

• The use of AI must comply with applicable laws and with current regulations in force at the University of Warsaw.
• AI tools must be used in a way that does not undermine the author’s creative and independent contribution or violate ethical standards and academic integrity.
• The use of AI does not exempt the author from responsibility for the content of the thesis (including, for example, potential copyright infringements, errors, introducing or reinforcing biases).
• If AI tools are used in thesis preparation, their use must be clearly described in the thesis, including the scope and purpose of their use.
• Any use of AI tools must be agreed in advance with the thesis supervisor.

Examples of Acceptable Uses of AI (subject to supervisor approval)

Important: Any content provided to AI systems may be used for training purposes and may become part of others’ intellectual property.

1. Language editing (e.g. grammar, syntax) in any language.
2. Translating texts, provided that AI-assisted translations are properly acknowledged (e.g. “translation generated using ChatGPT”).
3. Formatting and organising the bibliography (e.g. arranging entries alphabetically according to the required citation style).
4. Requesting and reading AI-generated summaries or notes on books or academic articles to support decisions about whether a publication is worth reading in full.
5. Discussing one’s own ideas and arguments with AI tools.
6. Requesting critical feedback on one’s own text using AI tools.
7. Obtaining information (e.g. explanations of specific phenomena or scientific terms).

Additional Guidance

Verification: Information provided by AI chatbots (e.g. ChatGPT) must be verified against reliable sources due to the risk of factual errors, bias, and hallucinations.

Literature search: Using AI to search for literature and compile bibliographies is discouraged due to the risk of identifying non-existent sources. Official tools and databases for keyword-based literature searches (e.g. Google Scholar, PubMed) should be used instead.

Examples of Unacceptable Uses of AI

1. Lack of transparency in the use of AI tools.
2. Uncritical copying of AI-generated content.
3. Relying on AI-generated summaries of publications without consulting the original sources.
4. Using AI tools to circumvent plagiarism detection (e.g. paraphrasing or translating passages from other authors’ texts without proper citation).
5. Imitating the writing style of a specific author.